User-Friendly Shared Workspaces

  • 30/04/2024
  • Audio Visual | Digital Transformation | Intuitive Collaboration | Smart Buildings

The traditional office model is rapidly evolving. Businesses are downsizing or seeking smaller locations. Multi-use areas, such as breakout zones and modular booths, are becoming prevalent to accommodate diverse activities.

Companies increasingly turn to shared workspaces as a solution that offers flexibility, collaboration, and heightened sustainability. As companies embrace this shift towards user-centric workspace design, the role of Audio Visual (AV) services and Smart Buildings becomes more important than ever in creating environments that foster collaboration and innovation.

In this blog, we will explore the crucial role of implementing user-friendly shared workspaces, specifically focusing on the integral role of AV and Smart Buildings. We’ll explore the key elements that contribute to the desirability of these spaces and their transformative impact on the future of work.

What are Shared Workspaces?

A shared workspace, often called a coworking space, is a physical location where individuals from various companies, industries, or professions gather to work independently or collaboratively in a shared setting. These spaces typically offer a range of amenities and services, including desks, meeting rooms, high-speed internet, and communal areas, such as kitchens and lounge areas.

Shared workspaces welcome freelancers, remote workers, startups, and larger corporations, offering flexible membership options like dedicated desks or private offices. This adaptability allows individuals and businesses to scale up or down as needed, avoiding long-term leases and unnecessary financial burdens. Similarly, shared workspaces allow for efficient space utilisation and optimisation, which ultimately helps reduce a company or individual’s environmental impact.

User-Friendly AV Solutions in Shared Workspaces

The seamless integration of user-friendly audio-visual (AV) technology within shared workspaces facilitates effective communication and collaboration.

A user-friendly AV experience begins with intuitive and easy-to-use technology. Occupants should be able to effortlessly connect their devices, access presentation tools, and navigate conference calls without encountering technical barriers. User-friendly interfaces and straightforward controls ensure that individuals can focus on their work without the frustration of dealing with complex AV setups.

Bring Your Own Device (BYOD) capabilities empower occupants to seamlessly integrate their devices into the workspace environment, fostering a sense of familiarity and efficiency. Occupants can effortlessly connect their devices to the AV system, eliminating technical barriers and streamlining the collaboration process, whether they’re laptops, tablets, or smartphones.

Premium audio solutions ensure crystal-clear sound quality, improving communication and reducing the likelihood of misunderstandings or disruptions. Integrated control systems provide intuitive interfaces that enable occupants to easily navigate the AV environment, minimising the learning curve and maximising efficiency.

Various content-sharing methods, including wireless, USB-C, and HDMI, cater to diverse preferences and technological needs. These solutions promote seamless functionality, reducing downtime and maximising time usage. By eliminating technical incompatibilities and streamlining the collaboration process, occupants can focus on the substance of their discussions rather than grappling with unnecessarily complex systems.

Moreover, reliability and consistency are paramount in delivering a positive AV experience. Shared workspaces must have these technologies to attract and retain their clients by providing user-friendly experiences that cater to the needs of all companies, no matter what systems or software they use. They, must invest in high-quality equipment and infrastructure to minimise downtime and ensure seamless operation. Every aspect of the technology ecosystem should be optimised to support occupants’ needs, from reliable internet connections to well-maintained AV hardware.

Smart Buildings and Shared Workspaces

Smart buildings enhance user-friendliness in shared office spaces through automation, such as climate control and lighting adjustments, which ensures occupants can focus on work rather than managing environmental settings manually.

Occupancy sensors help optimise energy usage and facilitate efficient space utilisation by detecting available meeting rooms or desks. Personalised settings based on individual preferences for temperature and lighting enhance occupant comfort and satisfaction.

Feedback mechanisms allow occupants to provide input on their experience within the workspace, enabling continuous improvements to the user experience. One such feedback mechanism is our smart ticketing software, Hereworks Solve.

Efficient Shared Workspaces with Hereworks Solve

In a space where seamless operations are essential, Hereworks Solve ensures efficient equipment maintenance. Solve simplifies problem reporting and resolution, ensuring that technical glitches or equipment failures are swiftly addressed to minimise disruptions during collaborative sessions or presentations, enhancing the user experience.

Hereworks Solve is transforming workplace problem reporting with a seamless ‘Tap or Scan’ mechanism. NFC or QR code tags are installed on items around the workspace, making any dumb asset in a building smart, down to a coffee machine or even a desk.

It is an intuitive and accessible platform allowing anyone in a building to report problems by tapping your phone just like you would pay contactless or scanning a QR code, making the process user-friendly and efficient.

By integrating our cutting-edge AV and Smart Building solutions (on their own or alongside Hereworks Solve), any workplace (shared or otherwise) can ensure a seamless user experience while implementing effective measures to maintain operational efficiency.

Shared Workspace Solutions in Action: MERITS

In the heart of Kildare, the Mid East Regional Innovation Thinkspace (MERITS) is a vital hub for collaboration and creativity among local innovators.

An image of a Hereworks van parked at the front of MERITS, Co. Kildare.

Hereworks were brought onboard to deliver top-notch AV setups for MERITS, designed to ignite imagination and facilitate seamless interaction. Every conference and meeting room at MERITS is outfitted with Bring Your Own Device functionality, ensuring hassle-free access for all users.

Two side-by-side images depicting a large conference room in MERITS, Co. Kildare, with AV technology implemented by Hereworks for an enhanced shared workspace.

One of MERITS’ standout features is its impressive large conference room, complete with a striking 9-screen video wall and is capable of hosting up to 90 people in theatre style.

Whether you’re a seasoned entrepreneur or a new professional, connecting your devices at MERITS is quick and easy, thanks to Hereworks’ user-friendly and versatile AV technology solutions.


Hereworks go beyond conventional innovative building solutions to ensure a comfortable, productive, warm, engaged, secure, and healthy workspace. Our technology revolutionises the workplace, making it smart and deeply human-centric.

Get in touch today to transform your workplace.

Author:HW Team

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